Whether you are looking to improve your work space or make the most of your infrastructure investment, moving offices can be a hectic event for all participants.
A recent survey shows that office relocation can have a positive impact on 68% of the employees so it is undoubtedly a great way to boost productivity and in turn, business growth.
To make sure that your relocation goes on smoothly and also yields the desired outcomes, here is a brief guide you can swear by for your next office relocation.
Choose the Right Space
This is a foregone conclusion. As important as intuition is to choose the right desktop space, you need to do your homework. List your specific needs and just look for offices that meet those needs. If you are looking for a long-term settlement, keep in mind that your office management team will be just as important as the space you select.
Consider not only the current state of your business, but its future goals as well. If you are sure to host a larger team in a couple of years, then you need to have the room for it from the get-go.
Keep Your Finances in Check
One of the most critical factors when relocating offices is how the space of your choice complements your finances. It is therefore preferable to have a budget in mind at the outset. Renting an office space is always easier and more economical compared to buying because of a lack of flexibility.
Landing in rigid leasing structures that drain your funds can be very unpleasant as well as they prevent you from investing more in other aspects of your business.
Horizons offices help companies equip their workplaces with world-class facilities as part of flexible leases. Firms can benefit from premium adjustments without owning them and thus benefit from tax arbitrage and reduced financial obligations.
Communicate with All Parties Involved
Relocating offices requires that you contact several internal and external sources. You should discuss the upcoming move with your team and plan based on existing project commitments. Inform the various departments about how they may have to deal with the change and delegate tasks accordingly.
Officially inform the landlord about the relocation and know who would be responsible for the damages to the company’s property. It will also be helpful to draw up a reference list of people who need to be informed of a change of address for your business.
Compare Quotes and Make Final Checks
Most likely you will need a moving company to help you shift resources and equipment from your current office to the new one so do not forget to compare quotes from multiple companies before you sign up with one to strike the best deal.
Once the move has been completed, complete a detailed verification of the proposed facility and a seamless exchange of keys, passes, cards, etc.
Conclusion
The relocation of offices may seem difficult at the start, but it is definitely worth it. As long as you are planning the whole relocation project at least 3 to 6 months in advance and have a good support team by your side, it will act as a positive reinforcement for your enterprise.
Horizons can be the spine of your shifting process and your new office location address. Our combined expertise in office management and workspace leasing allows you to concentrate on growing your business while we invest, build and operate your office.
Contact us today and explore our exclusive Customize and Serviced offices!