In recent years, hybrid working environments have surged in popularity, fundamentally reshaping traditional approaches to work. The rise of high-tech communication tools, combined with a big change in how we work (thanks to COVID-19), has really pushed this transformation forward.
Companies have recognised the potential of offering employees a blend of remote work and in-office collaboration, enabling a more flexible and accommodating work structure. Hybrid models strike a balance, allowing employees to enjoy the benefits of both worlds—flexible schedules and reduced commuting, while still fostering in-person interactions and a sense of community. Employees appreciate the autonomy to design their workdays and environments, ultimately leading to increased job satisfaction and productivity. As a result, the hybrid work model has become a prominent feature of the modern workforce, reflecting a significant shift in how businesses view and facilitate work dynamics.
According to the Office for National Statistics (ONS), 84% of workers who had to work from home because of the COVID-19 pandemic said they planned to carry out a mix of working at home and in their place of work in the future.
This shift in working patterns and location of work is a newer world for those accustomed to a traditional work environment. Being productive in a hybrid work environment, where you may split your time between working remotely and in a traditional office, requires effective time management, communication skills, and the ability to maintain focus and motivation. Here are 7 strategies to enhance your productivity in a hybrid work setting:
- Establish a Routine
- Designate a Workspace
- Communication and Collaboration
- Set Boundaries
- Take Breaks
- Stay Organised
Establish a Routine
Create a daily schedule that includes specific work hours, breaks, and setting priorities and tasks. Having a consistent routine helps you stay organised and manage your time effectively. Create a level of predictability and comfortability with designated practices for your remote work days and your office days.
Designate a Workspace
Set up a dedicated and organised workspace at home that mimics your office setup. Having a defined space for work helps improve focus and separates work from personal activities. The same can be said if you are working from a co-working space or a hot desk. Create a workspace that will be consistent and familiar across work environments.
Communication and Collaboration
Hybrid work environments require extra attention to communication since you are not always in close quarters with your colleagues. The good news is that the technology is literally at your fingertips. Leverage digital tools and apps for project management, time tracking, communication, and collaboration. Tools like Asana, Trello, Slack, or Microsoft Teams can help streamline workflow and enhance productivity for you and your team.
Maintain open and transparent communication with your team and supervisors, even when working remotely. Use video calls, instant messaging, and regular virtual meetings to stay connected and informed. Setting recurring check-ins with your colleagues ensures that meetings can be anticipated and prioritised by all–which is important when teams work in flexible hybrid work environments.
Set Boundaries
Clearly define your work hours and communicate them to your team and colleagues. It is easy to work more when working from home as part of the mix. Avoid work-related tasks outside of these designated hours to maintain a healthy work-life balance. For example: Some offices have technologies that allow you to update your call answering, your schedule, and call forwarding options. Take advantage of this perk!
Take Breaks
Allow yourself short breaks throughout the day to rest and recharge. Utilise this time to step away from your workspace, stretch, or engage in a relaxing activity to boost productivity when you return. Use the flexibility of a hybrid work environment to shake up your breaks depending on your location. For example, if you are not working from home you could schedule a break to take your dog for a walk. If you are at the office, take advantage of the gym if one is available to you, or take a short walk around the office building.
Stay Organised
You know what they say, “organised space = organised mind”. Keep your digital and physical workspace organised and clutter-free. While organising your physical space may be a no-brainer, your digital workspace is just as important. Minimize the digital clutter on your desktop. Create a logical system to categorise and store your documents, emails, and projects. Accessibility to work assets is essential when working in a hybrid environment. Utilise cloud storage and file-sharing services like Dropbox, Google Drive, etc. to ensure your assets are a click away no matter where you are working from.
Hybrid work models offer an opportunity for individuals to capitalise on the best of both worlds—flexibility and personal autonomy combined with in-person connections and shared creativity. With the right mindset and a purposeful approach, navigating the landscape of a hybrid work environment can lead to increased efficiency, job satisfaction, and a fulfilling work-life balance.